Staff Rota
Build next week’s rota before your coffee goes cold. Staff send their availability from their phone. You drop shifts onto a week grid that already knows who can work, who’s over their hours and who’s double-booked — then publish to the whole team in one tap.
Interactive demo Switch between manager and staff views
Rosemary & Rye · this week Week view
Mon Tue Wed Thu Fri AO Amara 07–15 07–15 15–23 15–23
JR Jon 07–15 07–15 11–19 07–15
PS Priya 11–19 11–19 11–19
TW Tom 07–15 07–15 15–23 15–23
SC Sam 11:30–15:30 15–23 15–23
Live
To publish the whole week 1 tap To publish the whole week
Views — day, week and month 3 Views — day, week and month
Shift templates ready to drop in 4 Shift templates ready to drop in
Group chats chasing availability 0 Group chats chasing availability
The difference
Sunday night rota panic, retired. Without Algonix Before
Chasing availability across WhatsApp, texts and sticky notes A spreadsheet only one person knows how to edit Someone booked on two shifts at once — found out on the day Contract hours blown without anyone noticing Photos of the rota posted in the group chat, then changed again With Algonix
Staff submit availability themselves, week by week A week grid anyone on the management team can use Clashes flagged before a shift can be saved Hours tracked live against every contract Publish once — everyone sees their own rota instantly Sorted What’s inside
From availability to published rota, in one place. 01 Staff availability02 Smart rota builder03 Day, week & month04 Draft & publish01 Staff availability
Your team tells you when they can work Each person marks every day as any time, set hours, or can’t work — with a note if they need one.
A simple, phone-friendly weekly form for every staff member Notes like “school run until 9” travel with the availability See who hasn’t sent next week’s availability yet When can you work? · Priya Next week
Mon Any time Tue School run until 9 From 09:00 Wed Any time Thu Uni lecture Can't work Fri Until 17:00 Send availability
02 Smart rota builder
Pick a shift — see who fits best Every candidate is ranked against their availability, their contract hours and the shifts they already have.
Best fits float to the top automatically Warnings before you put someone over their contract Double-bookings are blocked, not just flagged New shift · Wed 07:00–15:00 Barista
Who can cover it?
Jon ReillyAvailable all day · 24/32h Best fit Priya ShahAvailable from 09:00 · 16/24h Good Mei LinTakes her over 16h contract Over hours Dev PatelAlready on 11:00–19:00 Clash 03 Day, week & month
See the whole day — or the whole month A live day timeline shows exactly who’s on right now; the week grid and month calendar show the bigger picture.
A “now” marker on the day timeline, updated every minute Filter by role — supervisors, baristas, front of house, kitchen Jump from any month day straight into its timeline Today · day timeline 3 on shift now
07:00 11:00 15:00 19:00 23:00
04 Draft & publish
Work in drafts. Publish when it’s right. Shifts stay as drafts until you’re happy, so staff never see a half-finished rota — then one tap sends it out.
Draft shifts are clearly marked and hidden from staff Live count of hours rostered vs contracted this week Staff get a personal “my rota” view of their own shifts Hours vs contract This week
Manager hours back per year
146h
01 Step 01 Add your team Names, roles and contract hours. Your usual shift patterns become one-click templates.
02 Step 02 Staff send availability Everyone marks the days and hours they can work next week — from any phone.
03 Step 03 Build & publish Drop shifts on the grid with the best-fit suggestions, then publish to the team in one tap.
Do my staff need to install an app? No. The staff view runs in any browser — they pick their name, send availability and see their own published rota.
What stops me double-booking someone? The builder checks every shift against that person’s existing shifts, and won’t save one that overlaps.
Can I plan ahead without staff seeing it? Yes. Shifts are drafts until you publish, and drafts are never shown in the staff view.
Does it track contract hours? Yes — every candidate shows hours rostered vs contracted, and you’re warned before a shift takes someone over.
Build a rota in the demo — right now. Switch between manager and staff views, send availability, draft shifts and publish a week in a couple of minutes.
Algonix